The Roster System Your Community Deserves
Replace your Google Sheets with an all-in-one roster management system built for online communities. Departments, ranks, Discord sync, activity tracking — all handled.
Free to start. Set up your community in under 20 minutes.
Your community dashboard — departments, members, announcements, and pending approvals at a glance.
Professional Department Rosters
Every department gets its own roster with custom ranks, badge numbers, callsigns, subdivisions, and certifications. Members are organized by rank with expandable details — no more scrolling through spreadsheet tabs.
- Custom rank structures per department
- Badge numbers, callsigns, and subdivisions
- Member-based, slot-based, or hybrid roster modes
Track Hours & Hold Members Accountable
Members log activity hours with categories, descriptions, and department tags. Set minimum requirements by rank — new members might need 10 hours, leadership 6. See who's meeting expectations at a glance.
- Filterable by department, category, and date
- Rank-based minimum hour requirements
- Export to CSV for reporting
Share Your Roster With the World
Every community gets a public roster page that shows your departments, leadership, rank structures, and members — no login required. Perfect for recruitment and showing off your community's organization.
- Shareable link — no account needed to view
- Multiple themes and customization options
- Community leadership, department tabs, and filters
LOA Calendar, Certifications & Disciplinary
Manage leaves of absence with a full calendar view — see who's out at a glance. LOAs auto-activate and complete based on dates. Track certifications and qualifications with expiration alerts. Run a disciplinary system with warnings, suspensions, and appeals.
- Calendar view with color-coded LOA categories
- Certification expiration alerts and tracking
- Disciplinary records with appeal process
Analytics Dashboard
See the big picture with community-wide analytics. Track total members, active vs inactive ratios, hours logged this month, LOA trends, certification distribution, and activity by department — all in real-time charts.
- Activity trends, LOA trends, and member status breakdown
- Activity by department and certification distribution
- Average hours per member and pending LOA count
Documentation & Knowledge Base
Consolidate your SOPs, 10-codes, penal codes, and training manuals in one place. Replace scattered Google Docs and Discord pins with organized, version-controlled documentation that your whole community can access.
- Rich text editor with code tables and checklists
- Version control with full publish history
- Acknowledgment tracking for required reading
- Copy protection, search, and folder organization
Simple, Transparent Pricing
Free
Perfect for small communities just getting started.
- Up to 3 departments
- Up to 25 members
- 2 subdivisions per department
- Basic roster (member-based)
- Discord & Email auth
- Basic Discord role sync
- Basic LOA management
- Certifications
- Public roster page
- 7-day audit log
Standard
Full-featured roster management for growing communities.
- Up to 10 departments
- Up to 50 members
- Unlimited subdivisions
- All roster modes (slot/hybrid)
- Full Discord role sync
- 5 Discord notification types
- Activity tracking & requirements
- Full LOA & disciplinary system
- Custom fields (5 per dept)
- Custom staff roles
- Bulk import & announcements
- Documentation & knowledge base
- All public roster themes
- 90-day audit log
Professional
Unlimited scale with full customization, white-labeling, and API access.
- Unlimited departments
- Unlimited members
- Unlimited subdivisions
- Everything in Standard
- Unlimited docs, .docx import
- All Discord notification types
- Unlimited custom fields
- Custom domain support
- White-label branding
- Full API access
- Unlimited audit log
- Priority support
Full Feature Breakdown
See exactly what's included in each tier
| Feature | Free | Standard | Professional |
|---|---|---|---|
| Limits | |||
| Departments | 3 | 10 | Unlimited |
| Members | 25 | 50 | Unlimited |
| Subdivisions | 2 per dept | Unlimited | Unlimited |
| Roster Features | |||
| Basic Roster (member-based) | |||
| Roster Modes (slot/hybrid) | |||
| Callsigns & Badge Numbers | |||
| Certifications | |||
| Commendations | |||
| Activity Tracking | |||
| Activity Requirements by Rank | |||
| LOA Management | Basic | Full + Calendar | Full + Calendar |
| Disciplinary System | |||
| Department Transfers | |||
| Custom Fields | 5 per dept | Unlimited | |
| Member Notes | |||
| Subdivision Rosters | |||
| Authentication & Permissions | |||
| Discord OAuth | |||
| Email/Password Auth | |||
| Staff Roles | 3 defaults | Custom | Custom |
| Community Roles/Positions | |||
| Discord Integration | |||
| Discord Role Sync | Basic (ranks) | Full | Full |
| Discord Notifications | 5 channels | All types | |
| Public & Sharing | |||
| Public Roster Page | |||
| Public Roster Themes | Basic | All themes | All themes |
| Display Name Format | Presets | Custom | Custom |
| Invite Links | 1 active | Unlimited | Unlimited |
| Administration | |||
| Announcements | |||
| Bulk Import | |||
| Custom Config Types | |||
| Audit Log | 7 days | 90 days | Unlimited |
| Analytics Dashboard | |||
| Documentation | |||
| Documents | Up to 25 | Unlimited | |
| Code Tables | Up to 3 | Unlimited | |
| Folders | Up to 10 | Unlimited | |
| Version History | Last 5 | Unlimited | |
| .docx Import | |||
| Acknowledgment Tracking | |||
| Copy Protection | |||
| View Analytics | |||
| Professional Features | |||
| Custom Domain | |||
| White-label Branding | |||
| API Access | |||
| Priority Support | |||
Common Questions
Is PulseRoster really free?
How is this different from Google Sheets?
Can I import my existing roster?
Ready to ditch the spreadsheets?
Create your community, set up departments, and invite your team — all in under 20 minutes.