PulseRoster replaces messy spreadsheets with a real system — departments, ranks, badge numbers, callsigns, automatic Discord role sync, activity tracking, LOA calendar, and certifications. Set up in under 20 minutes.
Every department gets its own roster with custom ranks, badge numbers, callsigns, subdivisions, and certifications. Members are organized by rank with expandable details — no more scrolling through spreadsheet tabs.
Members log activity hours with categories, descriptions, and department tags. Set minimum requirements by rank — new members might need 10 hours, leadership 6. See who's meeting expectations at a glance.
Every community gets a public roster page that shows your departments, leadership, rank structures, and members — no login required. Perfect for recruitment and showing off your community's organization.
| Rank | Badge | Member | Status |
|---|---|---|---|
| Lieutenant | LS-104 | L. Owens | Active |
| Sergeant | LS-218 | S. Foster | Active |
| Senior Officer | LS-330 | J. Chen | Active |
| Officer | LS-412 | A. Hayes | On LOA |
| Officer | LS-418 | D. Morgan | Active |
Manage leaves of absence with a full calendar view — see who's out at a glance. LOAs auto-activate and complete based on dates. Track certifications and qualifications with expiration alerts. Run a disciplinary system with warnings, suspensions, and appeals.
See the big picture with community-wide analytics. Track total members, active vs inactive ratios, hours logged this month, LOA trends, certification distribution, and activity by department — all in real-time charts.
Consolidate your SOPs, 10-codes, penal codes, and training manuals in one place. Replace scattered Google Docs and Discord pins with organized, version-controlled documentation that your whole community can access.
Stop adding members one by one. Pick the Discord role(s) you want to import from, choose where they land, and PulseRoster creates everyone who holds those roles — with callsigns and badge numbers assigned automatically. Preview exactly who will be added before you commit.
Start free — no credit card. Every plan includes the whole roster; paid plans add scale.
A complete roster for a single department. Not a trial.
For communities that outgrow one department.
Unlimited scale, your own domain, and white-label branding.
Lines marked Soon are committed work that has not shipped yet — they are not available on any plan today. Track them on the roadmap.
See exactly what's included in each plan
| Feature | Free | Standard | Professional |
|---|---|---|---|
| Limits | |||
| Departments | 3 | 15 | Unlimited |
| Members | 20 | Unlimited | Unlimited |
| Subdivisions | 3 per dept | Unlimited | Unlimited |
| Roster Features | |||
| Basic Roster (member-based) | |||
| Roster Modes (slot/hybrid) | |||
| Callsigns & Badge Numbers | |||
| Certifications | |||
| Commendations | |||
| Activity Tracking | |||
| Activity Requirements by Rank | |||
| Duty & Activity History | 30 days | 1 year | Unlimited |
| LOA Management | Full + Calendar | Full + Calendar | Full + Calendar |
| Disciplinary System | |||
| Department Transfers | |||
| Custom Fields | 3 per dept | 10 per dept | Unlimited |
| Member Notes | |||
| Subdivision Rosters | |||
| Authentication & Permissions | |||
| Discord OAuth | |||
| Email/Password Auth | |||
| Custom Staff Roles | 3 | 10 | Unlimited |
| Community Roles/Positions | |||
| Discord Integration | |||
| Discord Role Sync | Full | Full | Full |
| Discord Notifications | 3 types | 15 types | All types |
| Import Members from Discord | 1 / cycle | 1 / billing cycle | Unlimited |
| Public & Sharing | |||
| Public Roster Page | |||
| Public Roster Themes | Modern only | All themes | All themes |
| Display Name Format | Presets | Custom builder | Custom builder |
| Invite Links | Unlimited | Unlimited | Unlimited |
| Administration | |||
| Announcements | |||
| Bulk Import | |||
| Custom Config Types | |||
| Audit Log | 30 days | 180 days | Unlimited |
| Analytics Dashboard | |||
| Documentation | |||
| Documents | 5 | 50 | Unlimited |
| Folders | 2 | 15 | Unlimited |
| Code Tables | 2 | 10 | Unlimited |
| Version History | Last 3 | Last 25 | Unlimited |
| .docx Import | |||
| Acknowledgment Tracking | |||
| Per-department Documents | |||
| Checklist Documents | |||
| Read Analytics | |||
| Recruiting & Advanced | |||
| Application Forms | 1 | 5 | Unlimited |
| Custom Domain | |||
| White-label Branding | |||
| API Access | Coming soon | ||
| Priority Support | |||
Create your community, set up departments, and invite your team — all in under 20 minutes.